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Paychex Lists Possible Regulatory Changes

December 28 2011

The top regulatory changes that could impact business range from job creation to increased scrutiny over employee misclassification, according to Paychex Inc. (NASD: PAYX), a Rochester, N.Y.-based payroll processing firm that also provides professional employer organization services.

Paychex listed the top 12 potential regulatory changes that could impact businesses in 2012. They include:

  1. Job Creation — President Obama will continue working with Congress in 2012 to jump start hiring, according to Paychex. While the "Jobs Bill" wasn’t passed in the same form it was proposed, legislation was passed in 2011 to provide tax credits for hiring veterans and relief for the long-term unemployed. Additionally, after much debate, the temporary reduction of employee payroll taxes, due to expire on Dec. 31, 2011, was extended for an additional two months and includes a new “recapture” provision, which applies only to those employees who receive more than $18,350 in wages during the two-month period. Pending further negotiations, the tax cut could potentially extend through 2012.
  2. Worker Classification — The misclassification of workers is an issue that promises to receive more scrutiny in 2012, according to Paychex. The IRS recently unveiled an opportunity for eligible employers to voluntarily reclassify workers as employees in exchange for partial tax relief from past federal employment taxes. Late this year, the U.S. Department of Labor agreed to work with the IRS, as well as several states, to share information and coordinate enforcement. Legislation in several states to increase fines for worker misclassification may also impact employers in 2012.
  3. Deficit Reduction — Running parallel to the jobs initiatives are a series of proposals that focus on reducing the record-high federal budget deficit through spending reductions and tax increases, according to Paychex. Many of the ideas on the table center on personal and business tax reform and the closing of current tax “loopholes.”
  4. Immigration — The U.S. government is strengthening efforts to crack down further on the employment of illegal immigrants through rigorous worksite enforcement and paperwork inspections of companies of all sizes, Paychex reports. In 2012, state laws will require more private sector employers to register and utilize the federal E-verify system for employee verification, and most federal contractors and subcontractors will continue to be required to use E-verify to determine employment eligibility.
  5. Employment Law — Employers will need to keep current with federal and state legislative and regulatory developments that are likely to impact human resource practices, Paychex said. Many states now restrict the use of an employee’s credit information in employment-related decisions or are considering doing so. Additionally, the U.S. Department of Labor and many states have enacted or are considering regulations to provide greater transparency to workers. These regulations specifically focus on the amount and calculation of workers’ pay, especially as it relates to minimum wage and overtime requirements.
  6. Security and Privacy — Businesses will continue to be challenged by security considerations in 2012, according to Paychex. Employers should take security precautions such as using stand-alone computers for online banking, not clicking on attachments or hyperlinks from unknown sources, and working with their bank to implement fraud detection tools on their accounts.
  7. Dodd-Frank — The Dodd-Frank financial regulatory legislation is primarily focused on Wall Street reforms and consumer protection, according to Paychex. However, the increased burden it places on some industries, especially banks, may result in small businesses experiencing limited availability of, or higher costs for, credit or other financial services.
  8. Healthcare Reform — The Supreme Court is expected to rule in 2012 on the constitutionality of the individual mandate provision in the Affordable Care Act.
  9. Unemployment Insurance Implications — Congress is contemplating the reinstatement of the federal unemployment surtax, which would result in virtually all businesses seeing higher unemployment insurance taxes, according to Paychex. Companies in many states will see higher taxes due to the repayment of outstanding federal loans that were taken to allow for continued payment of benefits and to replenish depleted state unemployment trust funds. Many states are also contemplating additional or more extensive employer reporting requirements in an effort to decrease unemployment insurance fraud.
  10. 401(k) — Additional fee disclosures will be required by 401(k) service providers to plan sponsors, and by plan sponsors to participants, with the intention of providing greater transparency around retirement plan fees in 2012, according to Paychex.
  11. Taxes — 2012 will bring a number of tax changes, including a higher Social Security wage base and changes to transportation and adoption assistance benefit limits, Paychex reports. The accelerated depreciation benefits available to most businesses for certain asset purchases which were in place in 2011 may expire or be scaled back in 2012.
  12. Form W-2 — The IRS further delayed the requirement for smaller employers to report the cost of employer-sponsored health coverage on employee Forms W-2, indefinitely postponing it until further guidance is issued, Paychex reports. However, employers filing 250 or more W-2 forms in 2011 are required to include this cost on the W-2 starting in tax year 2012. The healthcare amounts reported on the W-2 will be strictly informational and not taxable to the employee.

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